# Workflow Functionality Used

<!-- meta: type=event-onWorkflowFunctionalityUsed; location=Joomla Events › Workflow Events; category=Trigger; platforms=Joomla -->

## Overview

When it runs: When workflow functionality is invoked (feature usage tracking in com_workflow).

Indicates workflow features ran; narrower than a full transition event.

Each run also includes who was logged in at the time and what kind of item was involved — see audit_user and audit_type in Payload Fields below.

This trigger is not connected yet — flows using it will not run until JOrchestrator adds support for this Joomla hook.

When this trigger fires, JOrchestrator starts the flow and passes the incoming event or request data to the next connected step. Configure filtering, payload shape, and security on the **Design** tab.

## Why use this node

Workflow Functionality Used is a **trigger** in the **Joomla Events › Workflow Events** group. Triggers start a flow. They listen for an external signal — a CMS event, inbound HTTP call, payment notification, or schedule — and pass the incoming data to the first downstream step.

Typical reasons teams add **Workflow Functionality Used** to a flow:

- Automate backend work when Joomla fires `WorkflowFunctionalityUsed`
- Notify administrators or sync external systems on this CMS lifecycle event
- Enrich or validate CMS data before it is persisted
- Audit user, content, or extension activity without custom plugins

## When it runs

When workflow functionality is invoked (feature usage tracking in com_workflow).

## Example workflows

Common patterns on the canvas:

1. **Workflow Functionality Used** → **Send Notification** (admin alert)
2. **Workflow Functionality Used** → **Insert Row** (audit log)
3. **Workflow Functionality Used** → **If** → **Send Email** / **Update Article**

## Properties panel

The designer shows these tabs for this node:

| Tab | Purpose |
|-----|---------|
| **Info** | Plain-language description and output payload fields for downstream steps |
| **Design** | Trigger configuration and payload schema |

### System (automatic — not edited by the user)

These fields are managed by the designer or runtime — you do not type into them directly:

| Property key | Label | Type | Required | Visible when | Notes |
|--------------|-------|------|----------|--------------|-------|
| `_nodeId` | Node ID | `node-id` | No | — | — |

### User-configured — General tab

| Property key | Label | Type | Required | Visible when | Notes |
|--------------|-------|------|----------|--------------|-------|
| `label` | Label | `text` | No | — | Node label |

### CMS site configuration (not on this node's properties panel)

Credentials, API keys, mailers, SMTP, and integration defaults are configured in the CMS plugin under **Node Configuration**, not per step on this node. Link the flow to a domain before testing CMS-backed fields.

## Output payload fields

After this step runs, later nodes can reference these fields using placeholders such as
`{{workflow_functionality_used.context}}`.

| Field key | Type | Description |
|-----------|------|-------------|
| `context` | string | Joomla event context string. |
| `subject` | object | Email or notification subject line. |
| `audit_user.id` | number | Nested field "audit_user.id" from this node's output payload. |
| `audit_user.username` | string | Nested field "audit_user.username" from this node's output payload. |
| `audit_user.email` | string | Nested field "audit_user.email" from this node's output payload. |
| `audit_user.name` | string | Nested field "audit_user.name" from this node's output payload. |
| `audit_user.guest` | boolean | Nested field "audit_user.guest" from this node's output payload. |
| `audit_user.client` | string | Nested field "audit_user.client" from this node's output payload. |
| `audit_type` | string | What kind of item triggered the event — for example article, category, or user. |

## Related nodes

Other steps in the same area of the palette:

- **Workflow After Transition** (`event-onWorkflowAfterTransition`) — Joomla Events › Workflow Events
- **Workflow Before Transition** (`event-onWorkflowBeforeTransition`) — Joomla Events › Workflow Events